As members of the Oglethorpe campus community, residential students have a specific set of rights and responsibilities. Problems develop when one person fulfills his or her responsibilities and another does not. Residence Life policies and regulations are designed to give a clear understanding of what is expected of you as an Oglethorpe University resident. It is important to recognize that a large number of individuals live together in a residence hall. This density of people creates a special need for being aware of how one’s individual actions can have a direct effect on others and easily influence the environment of the entire hall. With these ideas in mind, the Office of Residence Life has established a number of guidelines intended to give students a standard by which to live and learn together.
As an important member of this residential community you have the responsibility to:
- Verbally express your views to the person(s) involved, should you feel your rights have been violated.
- Treat other residents with respect and consideration and grant them their individual rights.
- Understand all policies and regulations necessary for the hall and university community to function.
- Respond to all reasonable requests from fellow residents.
- Respond to and cooperate with all Oglethorpe University and Residence Life staff members at all times.
- Take responsibility for personal and community safety, i.e. do not misuse safety equipment, do not prop open security doors and do not lose, loan or forget room keys.
- Accept responsibility for your behavior and that of your guests at all times.
- Recognize that public areas and their furnishings belong to everyone and that abuse of those areas violates the rights of all community members.
- Report all maintenance issues to the appropriate person in a timely manner
Resident Assistants (RAs) are students that live and work in the residence halls. They are hired by the Office of Residence Life to help students who live in the residence halls and are the most visible members of the Residence Life staff. Since the RAs live directly in the building, they are attuned to residents’ particular needs and problems. RAs go through an extensive selection and training process and are, therefore, helpful in dealing with all types of problems and situations. RAs also plan programs and activities, hold hall meetings, enforce policies and refer maintenance\/housekeeping work orders to the physical plant.
Residence Life Coordinators (RLCs) are student affairs professionals who work and live on campus. They are trained and experienced in residence hall operations, supervise the RAs and provide guidance in RA programming. RLCs live in a campus apartment and oversee the activities of their assigned area of campus. They are the Office of Residence Life’s spokesperson in any situation that may arise in the residence halls and enforce university and residence hall policies. Feel free to speak with your RLC about problems, ideas and suggestions.
The Assistant Director of Residence Life (AD) is a full-time student affairs professional who works and lives on campus. The AD oversees housing operations, facilitates Residence Life staff recruitment and selection, supervises RAs, and otherwise supports the functioning of the Office of Residence Life. The AD, along with the RLCs, serves as the Office of Residence Life’s spokesperson in any situation that may arise in the residence halls and enforce university and residence hall policies.
The Director of Residence Life is responsible for the full administration, operation, planning, and strategic management of programs and services for Residence Life, Student Conduct, and Greek Affairs on Oglethorpe’s campus. To this end, the Director of Residence Life directly supervises professional staff, coordinates professional and student staff training, manages the departmental budgets, and serves as the chief conduct officer for the university.
Room Assignment Policies and Regulations
Arrange a time for a check-out appointment with your RA well in advance of your planned departure date. Each resident is responsible for scheduling his or her appointment. All your belongings, including those on walls, in closets, in drawers, etc., must be removed before the appointment
Sweep out room and remove all trash. As a courtesy to other students, please do not leave trash in hallways or outside your door. If your room or suite is not cleaned, you will be charged accordingly for improper checkout.
Meet with your RA for a check-out appointment. The RA will inspect the room for damages, missing furniture and cleanliness.
Return your keys to your RA and sign your RIC after any damages have been noted.
Your RLC or other professional staff will determine final damage assessments.
Note: Moving without prior approval from a professional Residence Life staff member will result in a $50.00 fine.
You are responsible for any damages that occur in your room during your occupancy. If damages are accidental, you must still pay repair costs. In the case where damages are the result of vandalism, the individual responsible must not only pay for repairs but may also face disciplinary action.
Students who maliciously damage their rooms and\/or common areas of the residence halls will be subject to restitution, disciplinary action and\/or fines and possible expulsion from the residence halls.
- No nails, tape, white “plastic tack” or stick-ums, please. You may use the “easy release” mounting devices designed to be removed without causing wall damage.
- Do not hang items from your ceiling or ceiling tiles.
- Decorations of any kind (including posters, pictures, etc.) may not be attached to windows.
- Lofts are not permitted.
- Rooms may not be painted.
- If you have any questions about what is allowable, please ask first to avoid any unnecessary damage charges.
A non-refundable room reservation\/damage deposit of $200 must be paid prior to reserving a room. This deposit may be applicable to residence hall damages. Students who currently live on campus will not have to pay an additional deposit to reserve a room. In this case, the deposit will be rolled over. If the student fails to turn in keys and sign the proper check out forms at the end of the occupancy period or if keys are lost during the contract period, a lock change fee may be charged against the damage deposit. The damage deposit is not applicable to room and board charges.
Students are obligated to live on campus throughout their contractual agreement, typically the entire academic year. Students may apply to break their contract prior to the end of the academic year as outlined in the Residence Hall Agreement. A breakage fee is charged for students who break the contract early. Freshmen, sophomores and juniors may only break the contract to commute from the home of a parent or guardian.
- Hang up immediately.
- Do not give out any information (names, location, etc.).
- If calls persist, call your RA or RLC, the Office of Residence Life, Campus Safety or the local police department.
- Keep a record of calls (especially dates and times).
- Attempt to determine a pattern.
The right to read, to study and to sleep in the room with as little disturbance as possible within reason.
The right to have personal belongings that are used by no one else.
The right to live in a clean and orderly room.
The right to have guests, provided they respect the rights of the roommate.
The right to enter the room whenever one wants to, unless other provisions are made and agreed upon by both parties.
The right to be free of physical or emotional harassment.
The right to speak out openly.
The right to be treated with consideration and thoughtfulness.
These rights and responsibilities apply not only to roommates but also to suitemates and others living in the building or residence halls. If you do not act in accordance with the roommate bill of rights, you may be subject to disciplinary action including relocation or dismissal from the residence halls.